We respect your concerns regarding privacy on the Internet and are committed to protecting your personal data. This policy outlines how and what kind of data we collect and what we will do with the collected data. Estonian Academy Publishers is an open access publisher. This Privacy policy affects website and services that Estonian Academy Publishers provides.

No unnecessary personal data shall be retained by the journal.

We may disclose collected personal data to the extent that is required by law or any related legal proceedings.

Protection of your information

All data we collect from you on our websites is protected against unauthorized access by third parties. All reasonable technical and organisational precautions shall be taken to ensure that none of your personal data is misused, lost, or altered.

What we collect

This section tells you what personal information we may collect when you use our Services, and what other personal information we may receive from other sources.

In this Privacy policy, personal information refers to the types of personal information that may be collected and used, including:

• Identifying data, including name;
• Professional data, including affiliation, CVs or other employment data, technical and research interests, ORCID ID;
• Contact details, such as name, email address, postal address of affiliation and telephone number;
• Estonian Academy Publishers-related activity data, including author and reviewer history;
• Interests and communication preferences including calls for papers and sending news where appropriate.

User accounts, registration and personalized services

Depending on the purpose of using our website we will ask you to provide some personal information, e.g., valid e-mail address, your name, affiliation, postal address of affiliation password and/or your research interests. Some of this information is required to properly set up the user account for you to use all Estonian Academy Publishers’ Services. Estonian Academy Publishers may use this information to fulfil our Services with you (e.g., processing and publication of submitted manuscripts). Furthermore, Estonian Academy Publishers may also use this information internally, e.g., to evaluate and improve our activities, respond to any questions, requests or comments you make, for sending calls for papers and news, or to identify and prevent fraud, claims or other liabilities. Estonian Academy Publishers may contact you by e-mail to draw your attention to content that might be of interest to you (e.g., new services, products or publications). You will have the chance to opt out of receiving such e-mails by unsubscribing or contacting the Estonian Academy Publishers customer service info@eap.ee.

How we use your information

We are committed to delivering a relevant and useful experience to you. Depending on how you interact with us, and the services provided by the Estonian Academy Publishers, we use your personal information to:
– provide, activate and manage your access to and use of the Service;
– process and fulfil a request, order, subscription or other transaction;
– offer you customized content and other personalization to make the Service more efficient for you and more relevant to your interests;
– enhance and improve the Service, such as add new content and features;
– notify you about changes, updates and other announcements related to the Service;
– deliver calls for papers, and other information related to the Service and to your interests;
– provide technical, product and other support and help to keep the Service working, safe and secure;
– respond to your requests, inquiries or concerns;
– issue payments and statements, such as for article processing charges;
– invite you to submit or review manuscripts or otherwise participate in our publishing programs; and/or
– comply with our legal obligations, resolve disputes and enforce our agreements.

For our publishing services

If you publish with us, your personal information is used in connection with the dissemination and promotion of your published work. Personal data shall be kept in the journal’s database for the purposes of publication and communication with the authors and reviewers as long as the articles are continuing to be publicly available. Your name, e-mail address, affiliation, and postal address of the affiliation will be published as part of authored work.

Personal information (e-mail address, author’s name and address or institution address) is also used to handle payments. Personal data retained for the purposes of sending invoices related to the Services is stored in accordance with the Accounting Act for seven years from the end of the financial year when an invoice was sent to the author. After seven years, all personal data related to the handling of payments will be deleted.

The journal may disclose collected personal data to the extent that is required by law or any related legal proceedings.

For journal alerts

The e-mail address collected when you sign up for journal alerts is used only to provide that service.

In providing the service we gather statistics about how many emails are opened, using industry standard technologies. This is to help us monitor and improve the journal alerts service and information is collected and analysed at an aggregate level only.

You can unsubscribe from the service at any time using links provided within our emails.

Cookie policy

We have developed this cookie policy (the ‘Cookie Policy’) in order to explain how we use cookies on this website and to demonstrate our firm commitment to the privacy of your personal information.

Please note that our use of any personal information we collect about you is subject to our Privacy policy.

What are Cookies?
Cookies are small text files containing user IDs that are automatically placed on your computer or other device by when you visit a website. The Cookies are stored by the internet browser. The browser sends the Cookies back to the website on each subsequent visit, allowing the website to recognise your computer or device. This recognition enables the website provider to observe your activity on the website, deliver a personalised, responsive service and improve the website.

Cookies can be ‘Session Cookies’ or ‘Persistent Cookies’. Session Cookies allow a website to link a series of your actions during one browser session, for example to remember the items you have added to a shopping basket in the e-store. Session Cookies expire after a browser session and are therefore not stored on your computer or device afterwards. Persistent Cookies are stored on your computer or device between browser sessions and can be used when you make subsequent visits to the website, for example to remember your website preferences, such as language or font size.

Cookies we use and their purpose
Website of the Estonian Academy Publishers uses ‘Session Cookies’.  

Changes to cookie policy
In order to keep up with changing legislation and best practice, we may revise this Cookie policy at any time without notice by posting a revised version on this Website. So please check back periodically so that you are aware of any changes.

How long information is kept

We will only retain personal information for as long as is necessary for the purposes of publication, maintaining subscriptions and issuing journal alerts and as permitted by applicable laws.

We will retain personal information while we are using it, as described in the section above.  We may continue to retain it after we have ceased such uses for certain legitimate business purposes.  For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure we can honour your opt-out request.

Your rights

As a registered user, you can access your account at any time, you have the right to request access to your personal data at any time to verify it is complete and accurate or to request that it would be deleted. The journal will respond to all legitimate requests to access, correct, update or delete any such personal data. Requests should be sent by e-mail to info@eap.ee. However, some personal information may remain in storage for a certain period of time in order to comply with our (legal) obligations (e.g., retaining some personal data of authors related to published articles).

Changes to the privacy policy

The Estonian Academy Publishers reserves the right to change this Privacy policy at any time by posting changes without prior notice. Please check this Privacy policy periodically for any modifications. Your continued use of any service following the posting of any changes will mean that you have accepted and agreed to the changes.

This Privacy policy was last updated on 22 June 2022